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PRIVACY POLICY

Effective Date: April 9, 2025
Last Updated: April 9, 2025

Write Launch Grow (“Website,” “Platform,” or “Service”), operated by Winterwolf Enterprises LLC (“Company,” “We,” “Us,” “Write Launch Grow,” or “Our”), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and disclose your personal information when you visit our Website, use our Services, or interact with us.

This Privacy Policy also applies to affiliated platforms and domains connected to Write Launch Grow, including but not limited to:

  • WriteYourBooks.com

  • AuthorPlayground.com

  • BookBingers.com

  • BooksAreWaiting.com

  • WinterwolfPress.com

By accessing or using WriteLaunchGrow.com or any of our affiliated sites, you agree to the terms outlined in this Privacy Policy.

 

1. INFORMATION WE COLLECT

We collect personal data in various ways, including information you provide directly, information collected automatically, and data from third parties.

1.1 Information You Provide Directly

We collect personal information that you voluntarily provide when you:

  • Register for an account
  • Purchase a product or service
  • Sign up for newsletters or marketing communications
  • Participate in community discussions, blogs, masterminds, or coaching
  • Contact us for support or inquiries

This information may include:

  • Name, email address, phone number, and mailing address
  • Username, password, and account preferences
  • Payment details (processed securely via third-party payment providers)
  • Comments, feedback, and other user-generated content
  • Interests, communication preferences, and profile details

1.2 Information Collected Automatically

When you use our Website, we automatically collect:

  • Device Information: IP address, browser type, operating system
  • Usage Data: Pages visited, time spent, referring website, and click behavior
  • Cookies & Tracking Technologies: Used to enhance user experience, personalize content, and analyze site traffic (see Cookies & Tracking section below)

1.3 Information from Third Parties

We may collect information from third-party sources, such as:

  • Social Logins: If you sign in using Google, Facebook, LinkedIn, etc., we may receive your name, email, and public profile data
  • Payment Processors: Transaction details from Stripe, WooCommerce, ThriveCart, and CartFlows
  • Analytics Providers: Google Analytics and similar tools to monitor traffic and user behavior

 

2. HOW WE USE YOUR INFORMATION

We use your information for various purposes, including:

  • Providing & Improving Services: Personalizing content, managing accounts, processing transactions
  • Customer Support: Responding to inquiries, troubleshooting, and sending service-related updates
  • Marketing & Communication: Sending promotional offers, newsletters, and relevant updates (opt-out available)
  • Security & Fraud Prevention: Monitoring for unauthorized activity, ensuring compliance with our Terms of Service
  • Legal & Regulatory Compliance: Enforcing agreements, responding to legal requests, and complying with applicable laws

For users in the European Economic Area (EEA), we process your personal data based on:

  • Your consent (e.g., for marketing communications)
  • Performance of a contract (e.g., processing orders and memberships)
  • Legitimate business interests (e.g., security, fraud prevention, improving services)
  • Compliance with legal obligations (e.g., responding to law enforcement requests)

 

3. USER DATA ACCESS & TEAM PERMISSIONS

3.1 Access to User Data

Certain team members (admin, support, technical staff) may have access to user data for:

  • Customer Support & Troubleshooting
  • Billing & Account Management
  • Security & Compliance
  • Technical Maintenance & Service Improvements

All personnel with data access are bound by strict confidentiality agreements.

 

4. COOKIES & TRACKING TECHNOLOGIES

Cookies help us provide an optimal experience by storing your preferences and tracking visitor interactions.

4.1 How We Use Cookies

  • Essential Cookies: Required for Website functionality
  • Analytical Cookies: Helps analyze Website usage and improve performance
  • Marketing Cookies: Used for targeted ads and promotions
  • Third-Party Cookies: From services like Google Analytics, Facebook, and payment providers

3.2 Managing Cookies

You can modify cookie settings in your browser or opt-out via our cookie consent tool.

 

5. SHARING YOUR INFORMATION

We do not sell or trade your personal data. However, we share data with trusted third-party partners for operational purposes:

  • Payment Processors: Stripe, PayPal, ThriveCart, CartFlows.
  • Cloud Storage & Hosting: AWS, Google Cloud, WordPress.
  • Marketing & Analytics: Google Analytics, Facebook Pixel, email marketing providers.
  • App Integrations:io, WooCommerce, third-party learning platforms.
  • Legal & Compliance: Law enforcement (if required by law).

We do not sell your personal information as defined under the California Consumer Privacy Act (CCPA). We do not share your data with third parties for their own direct marketing purposes without your explicit consent.

Giveaways & Prize Fulfillment:
If you enter a giveaway, contest, or promotional drawing hosted by Write Launch Grow, we may share your name, email, or mailing address (as applicable) with a third-party sponsor—such as an author or promotional partner—for the sole purpose of delivering a prize. This information is never shared for marketing purposes without your explicit consent. We require that all third-party prize providers use your data only to fulfill the agreed-upon reward and handle it with appropriate privacy protections.

 

6. THIRD-PARTY SERVICES & LINKS

Our Website may include links to third-party sites, such as payment providers and external platforms. We do not control their privacy practices and encourage you to review their policies.

Third-party services we use:

  • Google Analytics, Google Fonts
  • ThriveCart, Passion.io, WooCommerce, Stripe, WP Fusion, MailerLite, ActiveCampaign
  • Social Media Platforms (Facebook, Instagram, LinkedIn, etc.)

 

7. DATA RETENTION & SECURITY

7.1 How Long We Keep Your Data

We retain user data for as long as necessary to:

  • Fulfill the purpose for which it was collected
  • Comply with legal obligations (tax, fraud prevention, etc.)
  • Resolve disputes and enforce agreements

User-generated content (e.g., comments, forum posts) may remain indefinitely unless deleted by the user.

7.2 Security Measures

We use encryption, secure access controls, and other industry-standard security measures to protect your data. However, no system is 100% secure, and we cannot guarantee absolute protection.

 

8. APP STORE & MOBILE APP PRIVACY

8.1 App Store Policies

Our mobile applications are available on the Apple App Store and Google Play Store. Your use of our app is subject to the respective store’s terms and privacy policies:

8.2 In-App Purchases & Payments

If you make purchases through our app, payment processing is handled by Apple or Google. We do not store your payment details from in-app purchases.

8.3 Mobile App Data Collection

When using our mobile app, we may collect:

  • Device Information: Type, OS, version, and crash logs.
  • App Usage Data: Features accessed, interactions, and preferences.
  • Push Notifications: If enabled, we may send alerts about updates and promotions.

 

9. YOUR RIGHTS & CHOICES

9.1 Access, Update & Delete Your Data

You may:

  • Access and update your account details
  • Request deletion of personal data (except when required for legal compliance)
  • Opt-out of marketing communications via the unsubscribe link in emails
  • Users can opt out of marketing emails at any time by clicking the “Unsubscribe” link in our emails or by adjusting their communication preferences in account settings.
  • •Request a copy of your personal data in a commonly used, machine-readable format (data portability)

9.2 California, GDPR, & CCPA Compliance

If you are in California or the EU, you have additional rights under the California Consumer Privacy Act (CCPA) and General Data Protection Regulation (GDPR):

  • Right to Know: Request details on what personal data we collect
  • Right to Deletion: Request erasure of personal data
  • Right to Opt-Out: Stop sharing data with third parties
  • Right to Non-Discrimination: No penalties for exercising privacy rights

To exercise these rights, contact admin@writelaunchgrow.com

 

10. CHILDREN’S PRIVACY (COPPA COMPLIANCE)

We do not knowingly collect personal information from children under 13. If we learn that a child has provided personal data, we will delete it immediately.

Parental Oversight for Public Content
Users under 18 who participate in public features (such as forums, writing contests, or community discussions) must have parental consent before submitting content.

  • Parents or legal guardians may request content removal on behalf of their minor child by contacting admin@writelaunchgrow.com.
  • By allowing their child to participate, parents acknowledge that public content may be visible to other users and external visitors.
  • We do not knowingly collect or store personal data from children under 13, and any such data will be deleted immediately upon discovery.

Children’s Privacy & Homeschooling Programs

  • We may offer educational programs for children, including homeschooling or kids writing content. We do not knowingly collect, store, or process personal data from children under 13 without verifiable parental consent.
  • If a parent or legal guardian wishes to enroll a child under 13 in a program that requires account creation, we will provide a verifiable parental consent form before collecting any personal data.
  • Parents or guardians can review, request deletion, or refuse further collection of their child’s information by contacting admin@writelaunchgrow.com.
  • Children under 18 who participate in public features (e.g., forums, contests, writing showcases) must have explicit parental approval before submitting content.
  • We do not target children under 13 with advertising or third-party tracking tools.

For users under 18, we require verifiable parental consent before collecting personal data. Parents may request deletion of their child’s data at any time by contacting admin@writelaunchgrow.com.

     

    11. DATA BREACH RESPONSE

    In case of a data breach, we will notify affected users via email within 30 business days and provide details on protective measures.

     

    12. CHANGES TO THIS PRIVACY POLICY

    We may update this policy periodically. Changes will be posted on this page with an updated Effective Date.

     

    13. UPDATES & CONTACT INFORMATION

    We may update this Privacy Policy as needed. Changes will be posted on this page with a revised date.

    For questions, contact us at:
    📧 Email: admin@writelaunchgrow.com
    📍 Address: 8635 West Sahara Ave. #425, Las Vegas, NV 89117

     

    12. AI-GENERATED CONTENT, MEMORY & DATA PROCESSING

    Write Launch Grow uses AI-driven tools and agents to assist with writing, outlining, planning, editing, and customer service. These tools are designed to help users build complex creative projects—such as book series—by storing relevant context and user preferences over time.

    12.1 Persistent AI Memory & Series Support

    To offer long-form or multi-phase support (e.g., helping users create an entire book series), we may store user-AI interactions and contextual information such as:

    • Character bios, story arcs, worldbuilding elements, chapter outlines, and project history
    • Questions asked to AI assistants, chatbot support interactions, and progress logs

    This stored information allows us to deliver personalized and context-aware guidance. AI memory is retained to provide continuity and avoid starting over with each session.

    12.2 AI Chatbots, Virtual Agents & Coaching Tools

    Our AI chatbots and writing agents are designed to support your progress. These tools may:

    • Store and reference past sessions to continue conversations or writing processes
    • Be reviewed by authorized team members (such as coaches, developers, or editors) to enhance service delivery, offer personalized help, or resolve issues
    • Collect usage data to improve AI models and platform features (non-identifiable analytics only)

    All team members with access are bound by strict confidentiality agreements.

    12.3 Data Retention for AI Assistance

    Data from AI interactions may be stored indefinitely or until a user manually deletes it or requests deletion.  AI-generated content and user are not used for external AI model training outside of Write Launch Grow’s proprietary systems.

    This includes:

    • AI-assisted writing sessions
    • Character or plot development files
    • Feedback or suggestions provided by AI

    You may request the deletion of stored data by contacting admin@writelaunchgrow.com. Please note that deleting AI memory may impact the platform’s ability to offer personalized assistance.

    12.4 User Ownership of AI-Assisted Work

    Any creative content developed through AI tools—such as outlines, drafts, or story ideas—is owned by you. We do not claim rights to your writing, even when assisted by our platform’s AI.

    However, please be aware that current U.S. copyright law may limit protections for content generated solely by AI. Work that is AI-assisted but includes your creative input is generally copyright-eligible.

    12.5 AI Limitations

    While we strive to offer helpful, innovative AI tools, AI-generated information:

    • Should not be considered professional legal, financial, or medical advice
    • May contain inaccuracies or outdated data
    • Should be reviewed and edited by the user before relying on or publishing

     

    13. INTERNATIONAL USERS & DATA TRANSFERS

    If you are accessing Write Launch Grow from outside the United States, you acknowledge that your personal data may be transferred to and processed in the United States and other jurisdictions that may not offer the same level of data protection as your country of residence. By using our services, you consent to this transfer, storage, and processing of your information in accordance with this Privacy Policy.

    We take appropriate safeguards to ensure the lawful transfer of your personal data outside the European Economic Area (EEA), such as Standard Contractual Clauses (SCCs) approved by the European Commission, or other legal mechanisms. These measures are in place to protect your information in accordance with EU data protection standards.

     

    14. THIRD-PARTY AI TOOLS & DATA PROCESSING

    Write Launch Grow may integrate with AI-powered tools and third-party APIs (such as OpenAI, Google AI, and other NLP models) to assist with writing, outlining, and content creation. By using these features, you acknowledge that:

    • Some AI-generated outputs may be processed by third-party AI providers.
    • AI-generated content is provided for inspiration and assistance, not as legally binding or professional advice.
    • Users are responsible for verifying and editing AI-generated text before use.
    • Write Launch Grow does not claim ownership of AI-assisted content but cannot guarantee copyright protection under current laws.

     

    15. BIOMETRIC & FACIAL RECOGNITION DATA (IF APPLICABLE)

    Write Launch Grow does not currently collect biometric or facial recognition data. However, if we implement biometric-based login or verification in the future, we will update this Privacy Policy to outline:

    • The purpose of biometric data collection
    • How biometric data is stored and secured
    • Your rights regarding biometric information

    If biometric authentication (e.g., facial recognition, fingerprint login) is introduced, we will obtain explicit user consent before collecting such data and ensure compliance with applicable laws.

    If biometric authentication features are introduced, users will be required to opt in through a separate, explicit consent form before any biometric data is collected or processed.

     

    16. USER-GENERATED CONTENT & PUBLIC VISIBILITY

    Users who contribute to community forums, discussion threads, public blogs, or writing groups on our platform acknowledge that:

    • Content posted in public spaces may be visible to other users and external visitors.
    • Write Launch Grow reserves the right to remove inappropriate or offensive content.
    • Users are responsible for the accuracy, originality, and legal compliance of their posts.

     

    17. BUSINESS TRANSFERS & MERGERS

    In the event of a business transition—such as a merger, acquisition, or sale of assets—your personal data may be transferred to a successor entity. We will notify users in advance if ownership changes and provide options regarding continued data retention.

     

    18. CONTACTING REGULATORY AUTHORITIES

    If you believe your privacy rights have been violated, you have the right to file a complaint with your local data protection authority. If you reside in the EU, you may contact your local GDPR enforcement agency. If you are in California, you may file a request under the California Consumer Privacy Act (CCPA).

     

    19. USER-SUBMITTED CONTENT & PUBLIC VISIBILITY

    By submitting content to Write Launch Grow for public display—including but not limited to:

    • Public forums, discussion threads, guest blogs, or social media features
    • Writing contests, challenges, or community events
    • Author showcases, testimonials, interviews, or promotional features

    You acknowledge and agree that:

    1. Your content may be publicly visible to other users and external visitors.
    2. You grant Write Launch Grow a non-exclusive, royalty-free license to use, modify, and display your submitted content for display, promotional, educational, or marketing purposes.
    3. You retain ownership of your content. Users may request removal of publicly submitted content under exceptional circumstances (e.g., legal concerns, privacy risks). Such requests will be evaluated on a case-by-case basis by Write Launch Grow.
    4. Write Launch Grow is not liable for third-party sharing—if your publicly displayed content is shared or reposted by others, we cannot guarantee its removal from external sources.
    5. You are responsible for ensuring your submitted content complies with copyright laws and does not infringe on third-party rights.
    6. Write Launch Grow enforces a Repeat Infringer Policy under the DMCA to protect copyright holders. Users with repeated copyright violations may have their accounts restricted or terminated.

    If you do not want your content publicly visible, please do not submit it to public spaces or opt into promotional programs.

    By using our Website, you acknowledge and agree to this Privacy Policy. If you do not agree, please discontinue use of our Services.